Introduction

• WORKFORCE EMPLOYMENT SOLUTIONS LIMITED (“we“, “us“) is committed to keeping your information secure and managing it in accordance with our legal responsibilities under privacy and data protection laws where we operate.
• This Privacy Policy provides information about how we process personal information through this website, https://we-solutions.co.uk/, (“Site“).
• By visiting our Site or using any of our services, you agree to your personal information being used and disclosed in the manner set out in this Policy. We will not collect personal information from you unless you have specifically agreed to us doing so (for example through your acceptance of this Policy or via an electronic tick-box or other similar measures as required by local privacy and data protection laws).

Information About Us

Company Name: WORKFORCE EMPLOYMENT SOLUTIONS LIMITED
Registered Office: 25 Balham High Road, London, SW12 9AL
VAT Registered Number: 192808579

Get in Touch:
Tel: +44 (0) 333 344 0970
Email: info@we-solutions.co.uk
Company Number: 08364489.

Consent

• Consent is a crucial aspect of data protection and privacy regulations, such as the General Data Protection Regulation (GDPR). As a user of our services, your consent is fundamental to the lawful processing of your personal data. When you provide us with your personal information, you are giving us permission to collect, store, and process that data for specific purposes outlined in our privacy policy.
• We take your consent seriously and are committed to upholding the highest standards of data protection and privacy. By obtaining your consent, we aim to build trust and confidence in our services and demonstrate our commitment to respecting your privacy rights.

Data Protection Notice

• WORKFORCE EMPLOYMENT SOLUTIONS LIMITED service is designed for two categories of users:
• Applicants seeking a job as a qualified healthcare professional, e.g. healthcare worker, nurse, midwife, doctor etc.
• Institutions seeking qualified healthcare professional, e.g. hospitals and care homes.

The personal information we collect

• The primary purpose of this Site is to provide you with information regarding the services provided by WORKFORCE EMPLOYMENT SOLUTIONS LIMITED and consultants.
• The types of personal data we request, and process depend on the requirements of the country where the role you apply for is located and your country of residence.
• We primarily collect personal data directly from you during the online application process, including:
  • Name, address, contact information.
  • Work and educational history
  • Achievements
  • Identity documents
  • Test results.
  • Any data necessary due to legal requirements (e.g., residence or work permits)
  • Other voluntarily shared information
• We also collect data created by our recruiting personnel during interactions with you or through interactive assessment tools.
• Where permitted by law, we may collect photographs or videos, including those from recruiting events or the recruiting process.
• If you receive an offer, we may conduct background checks and, as permitted by law, collect data on criminal offenses and proceedings.
• We may also obtain similar data from third parties like professional recruiting firms, references, prior employers, and online sources such as LinkedIn profiles.

Sensitive Personal Data:

• Sensitive personal data includes ethnicity, health, trade union membership, philosophical beliefs, sexual orientation, and other categories as defined by law.
• We collect sensitive personal data to the extent permitted or required by applicable laws, particularly to support diversity efforts.
• Under certain circumstances and as permitted by law, we may collect health-related information to ensure workplace safety, provide accommodations during the interview process, or protect the firm and its stakeholders.

Job Listings and Applications

• We would like to retain your personal details so that we can contact you about your application, similar positions or our wider recruitment services in the future. If you do not want us to do this, please contact us.
• If you wish to use the Site to apply for a job, we will need to collect basic information about you, including:
  1. Contact information (e.g., name, email address, phone number)
  2. Professional qualifications and work experience
  3. Educational background
  4. CVs, resumes, and cover letters
  5. Any other information voluntarily provided by users
• If you proceed with a job application, you may be required to submit additional personal information, such as your date of birth, your education and career history and a curriculum vitae, or resume.
• From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. This information is always anonymised and aggregated.

How we use personal information

We collect and use your personal data for legitimate human resources and business management reasons, including:

• Identifying and evaluating candidates for potential employment, as well as for future roles that may become available.
• During the recruitment process, including screening and interviews, we utilize personal information provided by user.
• Maintaining records in relation to recruiting and hiring.
• If you apply for a specific job, we may process your job application in partnership with our clients. This entails passing your details to the relevant client to proceed with the application. By applying, you acknowledge that you may receive further direct correspondence from them.
• Ensuring compliance with legal requirements, including those relating to public health and workplace safety.
• Conducting background checks & criminal history checks to the extent permitted by applicable law.
• Protecting our legal rights to the extent authorized or permitted by law.
• For equality monitoring purposes, we collect data to understand the diversity of our applicant pool.
• We may also use your personal data for WORKFORCE EMPLOYMENT SOLUTIONS LIMITED, including in aggregated/pseudonymized form, to improve our recruitment and hiring process and augment our ability to attract successful candidates.

Data Sharing and Disclosure

• Your personal data may be accessed by recruiters and interviewers within the country(ies) where the position(s) you’re applying for are based, as well as in different countries within the WORKFORCE EMPLOYMENT SOLUTIONS LIMITED organization.
• Administrative and IT personnel within WORKFORCE EMPLOYMENT SOLUTIONS LIMITED may also have access to your personal data on a need-to-know basis.
• Legal mechanisms are in place to ensure adequate data protection for your personal data when processed by WORKFORCE EMPLOYMENT SOLUTIONS LIMITED, affiliates, and service providers, including transfers to countries other than your country of residence.
• Third-party service providers are utilized for recruiting software systems and other recruitment-related functions, such as pre-employment screening and testing.
• We do not disclose your personal data to third parties except as necessary for WORKFORCE EMPLOYMENT SOLUTIONS LIMITED purposes outlined in this Privacy Notice.
• Our service providers are prohibited from using your personal data for non-WORKFORCE EMPLOYMENT SOLUTIONS LIMITED purposes.
• Processes are maintained to ensure that third-party processing of personal data aligns with this Privacy Notice and complies with applicable law.
• Additional legal mechanisms are implemented when required by law to ensure adequate data protection for personal data transferred to another country.
• Your personal data may be disclosed or transferred in the event of a reorganization, merger, sale, joint venture, or other business transfer or disposition.

Data Security

• Regarding data security, we want to assure you that we take the protection of your personal information seriously. To maintain the highest standards of security, we utilize Salesforce as our platform. With Salesforce, we ensure that your data is stored and managed in a secure environment with industry-standard encryption protocols and access controls.

Information about others

• If you provide us with information about other individuals, such as details of a referee or personal contact, you must ensure that you have obtained their explicit consent to share their details with us, as required by applicable data protection laws. It is advised to maintain a record of their consent and provide them with a copy of, or link to, this Policy to ensure lawful processing of their personal data and compliance with data protection regulations.

Keeping your records

• We maintain records for the period required to fulfil the relevant service and adhere to legal obligations, considering regulatory requirements. In instances where applicable law necessitates, we will notify you of such disposal to ensure transparency in our data management practices.

Your Rights and Choices

• You have the right to access, correct, or delete your personal data at any time.
• You can also withdraw your consent or object to the processing of your personal data when based on our legitimate interests.
• To submit a deletion request and for access request, please contact us at info@we-solutions.co.uk
• To correct your personal data, withdraw your consent, or object to the processing of your personal data, please contact us at info@we-solutions.co.uk

Analytics & Cookies

• We use analytics tools and cookies on this Site to help deliver our online services, identify any service issues, improve our services, provide content tailored to users’ personal preferences, and monitor site traffic and usage.
• These tools may be provided by third-party service providers and may include the collection and tracking of certain data and information regarding the characteristics and activities of visitors to our website.
• Cookies are small computer files which are downloaded onto your device and collect information about the way in which you navigate and use this Site and the internet. Cookies collect information which may allow us to identify you or your approximate location. The information provided by cookies helps us to provide you with a more personal experience, for instance by providing you with a local version of the Site in a local language and allows us to make improvements to our services over time.
• You may block cookies via choosing block cookies. However, if you choose to block cookies, this may affect the functionality of the Site.

Updates

• We maintain regular reviews of this Policy and update it as necessary. We encourage you to review this policy periodically for any changes. If you do not agree with the policy, please discontinue the use of this Site.
• The above policy was last updated on [insert date – DD/MM/YYYY].

Complaints Process

• If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint.

25 Balham High Road
London
SW12 9AL
Tel: +44 (0) 333 344 0970
Email: info@we-solutions.co.uk